Secretary
From GBWiki
The Secretary for Gamma Beta is the communications officer within the chapter. They are in charge of ensuring that the lines of communication between the various aspects of the chapter remain open. In order to achieve this, the Secretary is in charge of the website, one of Gamma Beta's primary hubs, and the yahoo group. The Secretary is also responsible for keeping the minutes during the chapter and executive committee meetings.
Official Duties
The Secretary shall:
- Be responsible for keeping the minutes of all general and executive board meetings.
- Be responsible for maintaining and updating all electronic methods of communication for the organization.
- Be responsible for sending out minutes and any other important information in email or other means of communication in a timely manner.
- Maintain a membership roster for the organization which would include such information as the name of member, any position currently held, phone number, address, email address and birth date. This roster will be distributed to the Active Members.
- Create a calendar for each month, which would include the dates of events and birthdays.
- Be responsible for updating the organization’s constitution and by-laws within one week of the organization’s approval.
